1. Trustee Code of Conduct

• Trustees must act in the best interests of the Charity, never for personal gain.
• Trustees must comply with their legal duties under the Charities Act 2011.
• Trustees must declare and record any conflict of interest.
• Trustees must maintain confidentiality of sensitive information.
• Trustees will promote equality, diversity, and inclusion in all activities.

2. Conflict of Interest Policy

• Trustees must declare any actual or potential conflicts at the start of meetings.
• A register of interests will be maintained and reviewed annually.
• Where a conflict arises, the affected trustee will withdraw from discussion and decision-making.
• The Charity will comply with Charity Commission guidance on conflicts.

3. Financial Management Policy

• All funds must be applied solely for the Charity’s objects.
• At least two trustees must approve significant financial transactions.
• Bank accounts will be in the name of DDDT Charity CIO and never in the name of an individual.
• Cash handling will be minimised, with digital/traceable payments preferred.
• Annual accounts will be prepared in line with Charity SORP (Statement of Recommended Practice).

4. Safeguarding Policy

• The Charity is committed to protecting all beneficiaries, volunteers, and staff.
• Trustees will appoint a Designated Safeguarding Lead (DSL).
• All staff/volunteers working with vulnerable groups will undergo DBS checks.
• Concerns or disclosures must be reported immediately to the DSL.
• Safeguarding policies will be reviewed annually.

5. Fundraising and Donations Policy

• Fundraising will always be legal, open, honest, and respectful (per the Fundraising Regulator’s Code).
• Donations will be used only for the purposes for which they were given.
• Donor data will be kept safe and never sold to third parties.
• Trustees will ensure fundraising activities protect the reputation of the Charity.

6. Data Protection and Privacy Policy

• The Charity will comply with UK GDPR and Data Protection Act 2018.
• Personal data will be collected only for legitimate purposes, stored securely, and kept only as long as necessary.
• Beneficiaries, donors, and staff have the right to access their data.
• A Data Protection Officer (DPO) will be appointed if required.

7. Equality, Diversity, and Inclusion Policy

• The Charity is committed to promoting equal opportunity.
• We will not tolerate discrimination based on age, gender, disability, race, religion, or sexual orientation.
• Trustees will encourage diverse representation at all levels of the Charity.
• All activities will aim to promote dignity, respect, and fairness.

8. Volunteer Policy

• Volunteers are essential to the Charity’s mission and will be treated with respect.
• Volunteers will receive role descriptions, induction, and training.
• Reasonable expenses will be reimbursed (where agreed).
• Volunteers are expected to follow safeguarding and confidentiality rules.

9. Risk Management Policy

• Trustees will identify, assess, and manage risks annually (financial, reputational, legal, operational).
• A risk register will be maintained and updated at least once a year.
• Insurance cover (public liability, trustee indemnity, etc.) will be reviewed regularly.

10. Whistleblowing Policy

• Trustees, staff, and volunteers may raise concerns about wrongdoing without fear of reprisal.
• Concerns will be investigated promptly and fairly.
• Whistleblowers will be protected in line with the Public Interest Disclosure Act 1998.